Privacy Policy

Privacy Policy for WJP Brokerage Limited
In accordance with the Data Protection Act 1998 and the General Data Protection Regulation (‘GDPR’) 2018 we are committed to ensuring that your privacy is protected.

WJP Brokerage Limited takes the security of your personal data and our legal responsibilities relating to your personal data very seriously.

Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy is effective from 2017 and has been updated to fall in line with the GDPR from 25th May 2018.

What we collect
The personal data collected and processed as part of our marketing strategy is limited to ‘personal data’ as defined in Article 4(1) of the EU General Data Protection Regulation (‘GDPR’).

We take every effort to minimise that which is processed to what is essential to our purposes in marketing to you.

The personal data we store includes First Name, Last Name, Job Title, Age, Company shareholding. These are publicly available details that are used to identify an individual and their relationship to a company.

Data Sources
At WJP Brokerage Limited, we source marketing and prospect data from a range of direct and indirect sources.

The direct sources are communications with you, either over the phone, by email, or via the ‘Get In Touch’ form on our website.

The indirect sources are portals to Companies House which provide information in the public domain, web searches for details of appropriate contacts within organisations and referrals from your colleagues or acquaintances.

Sub-Processors
The solutions we utilise are cloud based. Our sub-processors do not engage directly with your data and simply provide secure storage solutions for the data we process. In addition, sub-processors are strictly prohibited from using your personal data for their own purposes.

The Legal Basis for Data Processing
Where we collect and store your personal data for our own purposes, we believe a combination of Consent, Contract and Legitimate Interests to be the most appropriate lawful basis for data processing.

We will have a Legitimate Interest in processing your data for the purposes of Direct Marketing in such a circumstance that your data profile, as available in the public domain, matches what we would expect based on an analysis of our typical client.

You will have a Legitimate Interest is us processing your data in this manner as we will be contacting you to offer to introduce you to a company director who is either buying or selling fees or their company as a whole.

We have completed a Legitimate Interest Assessment (LIA) as recommended by the ICO. The data we collect is not of a sensitive nature and is limited only to that which is essential for our purposes in conducting direct marketing activities.

The data we procure is available in the public domain, through Companies House submissions and it is, therefore, fair to assume that you would expect some degree of communications of this nature.

The impact of any communications we send to you is, in our opinion, minimal and you have every right and opportunity to restrict this.

What we do with the information we gather
We require this information in order to contact you, as a company director and shareholder, to find out if you wish to sell your company or to buy fees.

From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Data transferred over the internet by us and through our website is protected using encryption technologies to ensure they remain secure.

WJP Brokerage Limited carries out frequent updates to prospecting data. Any information or company associations which are found to be out of date are deleted. If we deem you to have a Legitimate Interest, we will store your data for a period of no longer than 3 years before reviewing this. If we have your informed consent to maintain contact, we will store this for no longer than 5 years before requesting it again.

Marketing Emails
Some of our emails may contain web beacons, cookies or other similar technologies which enable us to understand whether you open, read, or delete the message and any interaction you make with links contained therein. When you click on a link in a marketing email you receive from us we may also use cookies to log what pages you view, in accordance with our cookies policy.

How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. You can also switch cookies off by using the tool located in the bottom left of the window.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information
Where we act as a Data Controller for your data you may exercise a number of rights. You may request access to the personal data we hold about you, ask us to correct any data which is inaccurate, request to have your personal data deleted, put in place restrictions on our processing of your data and/or ask us to transfer your data to another controller (data portability).

We will handle all exercise of your data subject rights in accordance with the requirements of GDPR and any national laws at the time of your request. Requests should be submitted in writing to our Data Protection Officer using the contact details below.

It is important to note that there is a significant difference between a request to restrict the processing of your personal data, and a request to delete it. If you request that we delete your personal data, this will be adhered to, however this will mean that your information is also removed from our suppression records, which may mean that data is re-added to our database under the same Legitimate Interest. If you wish to request that we stop contacting you, we recommend that you request restriction on processing rather than deletion.

You will be provided an ‘Unsubscribe’ link (or similar) at the bottom of every email we send. Please click on this link (or similar) if you wish to prevent all future contact from WJP Brokerage Limited.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by clicking on the link (or similar) mentioned above or by writing to or emailing us at enquiries@wjpbrokerage.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to:

The Data Protection Officer
WJP Brokerage Limited
Lytchett House,
13 Freeland Park,
Wareham Road,
Lytchett Matravers,
Poole,
Dorset,
BH16 6FA

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

You have the right to lodge a complaint with a supervisory authority i.e. The Information Commissioner’s Office (ICO). Further details can be found via their website at www.ico.org.uk.